Privacy Policy

Updated:  July 26, 2021

Overview

The Northwood High PTSA (NHS PTSA) uses an online web and app platform called Membership ToolKit to manage membership, donations, spirit wear, book fairs/drives, grad night tickets, graduating senior celebration purchases, volunteers, financial accounting, communication boards, email newsletters, directory listings, calendars, and website information.  In addition, we offer our PTSA leaders access to use Google Workspace and/or Gmail to manage their official PTSA email accounts.

Please visit the MembershipToolKit and Google Workspace privacy policies for more information specifically concerning cookies, storage, and security:

• https://www.membershiptoolkit.com/privacy-policy/
• https://policies.google.com/privacy?hl=en-US

Information we may collect

There are three (3) ways we may collect the following information: 1) Parents enter data directly into Membership ToolKit, 2) Parents OPT-IN to sharing their contact info and student info as presented below during IUSD’s data confirmation/ re-registration process, 3) Parents provide a physical form with info as presented below.

• Parent/Guardian/Teacher Names, Addresses, Phones, and Email Addresses
• Student Name, Phone, Email, Grade, and Teacher’s Assistant Name
• Purchasing Information
• Waivers: Allergy Info and Other family member names

How do we use this information?

The information provided is used to manage and confirm membership, acknowledge donors with their permission, sell and deliver items for purchase, manage and confirm admission to grad night, and communicate/engage with families, members, and community via email, communication boards, mobile app, calendars, and newsletters.

How is this information shared?

We do not share this information with anyone or any organization outside of NHS PTSA --this includes sponsors.  Internally, only select and approved PTSA executive board members and chairs are given access to this information to enable them to perform their specific duties for their specific volunteer service term. Access permissions update annually.

How do I manage or delete information about me?

Parents/Guardians have complete control over the information contained in the directory and can manage this by logging into their account. For email newsletters, subscribers can unsubscribe from the email list by either unsubscribing in their account subscriptions settings or clicking on the unsubscribe button located at the bottom of every email that gets delivered.

How do we respond to Do  Not Track (DNT) requests?

As required by CalOPPA, we do not track registrants or use third party websites to provide targeted advertising and therefore do not respond to DNT signals.

How will we notify you of changes to this policy?

Our privacy policy will always be published on our website footer with the latest revision date.

Contact

Any concerns can be sent to: webmaster@northwoodptsa.org